Privacy Policy
Last updated: January 20, 2025
Privacy Policy
Introduction
ApplyAura, operated by PodFlyy LLC ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered job application assistant service.
Information We Collect
1. Personal Information
Account Information
- Name and email address
- Profile information you choose to provide
- Account preferences and settings
- CV/Resume content and data
- Cover letters you create or edit
- Job application details and tracking information
- Professional experiences, skills, and qualifications
- How you interact with our service
- Features you use and frequency of use
- Time spent on different parts of the application
- Performance metrics and analytics
- Device information (browser, operating system)
- IP address and location data
- Cookies and similar tracking technologies
- Log files and technical diagnostics
- Job descriptions you input for analysis
- Cover letter generation patterns and preferences
- Feedback and edits you make to AI-generated content
- Success metrics and application outcomes (anonymized)
- AI Cover Letter Generation: Create personalized cover letters based on your profile and job requirements
- Application Tracking: Help you organize and manage your job applications
- Analytics and Insights: Provide you with data about your job search performance
- Account Management: Maintain your account and provide customer support
- AI Enhancement: Improve our AI models and algorithms (using anonymized data)
- Feature Development: Develop new features and improve existing ones
- Quality Assurance: Monitor service performance and identify issues
- Research and Development: Conduct research to enhance our services
- Service Updates: Notify you about new features, updates, or changes
- Support: Respond to your inquiries and provide customer support
- Marketing: Send you relevant information about our services (with your consent)
- Security: Notify you of security issues or suspicious activity
- Cloud hosting and infrastructure providers
- Analytics and monitoring services
- Customer support tools
- Payment processing services
- When required by law or legal process
- To protect our rights and property
- To ensure user safety and security
- In connection with business transfers or acquisitions
- When you explicitly authorize us to share information
- For specific purposes you've approved
- Encryption of data in transit and at rest
- Secure authentication and access controls
- Regular security audits and monitoring
- Industry-standard security protocols
- Employee training on data protection
- Limited access to personal information
- Regular review of security policies
- Incident response procedures
- Account Data: Retained while your account is active and for a reasonable period after closure
- Usage Data: Typically retained for 2-3 years for analytics and improvement purposes
- AI Training Data: Anonymized data may be retained indefinitely for model improvement
- Legal Requirements: Some data may be retained longer to comply with legal obligations
- View and edit your personal information
- Update your professional profiles and preferences
- Manage your privacy settings
- Download your data in a portable format
- Transfer your information to other services
- Export your cover letters and application history
- Delete specific pieces of information
- Close your account and request data deletion
- Opt out of certain data uses
- Unsubscribe from marketing emails
- Control notification preferences
- Manage communication frequency
- Control cookie acceptance
- Delete existing cookies
- Use private browsing modes
- AI and Machine Learning Providers: For advanced AI capabilities
- Analytics Services: To understand usage patterns and improve our service
- Cloud Services: For secure data storage and processing
- Payment Processors: For handling subscription payments
- Post the updated policy on our website
- Notify you via email for significant changes
- Update the "Last Updated" date
- Provide clear information about what has changed
- Contract Performance: To provide our services to you
- Legitimate Interests: To improve our services and ensure security
- Consent: For marketing communications and optional features
- Right to Object: Object to certain types of processing
- Right to Restrict: Limit how we process your data
- Right to Portability: Receive your data in a machine-readable format
- Right to Erasure: Request deletion of your personal data
- Right to Know: What personal information we collect and how it's used
- Right to Delete: Request deletion of your personal information
- Right to Opt-Out: Opt out of the sale of personal information (we don't sell data)
- Right to Non-Discrimination: Equal service regardless of exercising privacy rights
Professional Information
2. Usage Information
Service Usage Data
Technical Information
3. AI Training Data
Content Analysis
How We Use Your Information
1. Service Provision
2. Service Improvement
3. Communication
Information Sharing and Disclosure
We Do Not Sell Your Personal Information
We do not sell, rent, or trade your personal information to third parties for commercial purposes.
Limited Sharing Scenarios
Service Providers
Legal Requirements
With Your Consent
Data Security
Security Measures
Technical Safeguards
Organizational Safeguards
Data Retention
Your Rights and Choices
Account Controls
Access and Update
Data Portability
Deletion
Communication Preferences
Email Communications
Cookie Controls
Browser Settings
Third-Party Services
Integrations
We may integrate with third-party services to enhance our functionality:
Third-Party Privacy Policies
These third-party services have their own privacy policies. We encourage you to review them when using integrated features.
International Data Transfers
If you're located outside the United States, your information may be transferred to and processed in the United States where PodFlyy LLC operates. We ensure appropriate safeguards are in place for such transfers.
Children's Privacy
Our service is not intended for use by children under 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected such information, we will take steps to delete it promptly.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make changes, we will:
Continued use of our service after changes constitutes acceptance of the updated policy.
GDPR Compliance (EU Users)
If you're located in the European Union, you have additional rights under the General Data Protection Regulation (GDPR):
Legal Basis for Processing
Additional Rights
CCPA Compliance (California Users)
California residents have specific rights under the California Consumer Privacy Act (CCPA):
Contact Information
Privacy Questions
If you have questions about this Privacy Policy or our privacy practices, please contact us:
Email: privacy@applyaura.com Subject Line: Privacy Policy Inquiry
Data Protection Officer
For EU users or complex privacy matters:
Email: dpo@applyaura.com
General Support
Email: support@applyaura.com Website: https://applyaura.com
Physical Address
PodFlyy LLC 33 N Gould St Sheridan, WY 82801 United States
Effective Date
This Privacy Policy is effective as of January 20, 2025.
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By using ApplyAura, you acknowledge that you have read and understood this Privacy Policy and agree to our collection, use, and disclosure of your information as described herein.